Terms and Conditions

1. Scope and Applicability

These Terms and Conditions govern the professional relationship between AILearnEdge and our educational clients. They form an integral part of all contracts regarding our AI-powered educational services, learning platform consultations, and related professional services. By engaging or using our educational services, the client fully accepts these Terms and Conditions and commits to following the professional standards they represent.

2. Contract Formation and Scope of Services

An AI educational service contract with AILearnEdge is formed either through mutual signing of a written service agreement or through our written confirmation of a client's platform engagement. The exact scope of educational services, objectives, timeframe, and fees are defined in individual platform agreements or engagement confirmations. Changes or additions require written form and mutual agreement.

3. Service Offerings

Our AI-powered educational service offerings include but are not limited to:

  • Custom AI Learning Platform Development
  • Adaptive Learning Solutions
  • AI-Powered Assessment Systems
  • Personalized Learning Algorithms
  • Educational UX/UI Design & Development
  • AI Learning Analytics & Insights
  • AI Platform Maintenance & Support

4. Educational Service Fees and Payment Terms

Our educational service fees are stated in Swiss Francs (CHF) and are subject to applicable taxes including VAT. For complex educational projects, we reserve the right to issue payment plans. Unless otherwise agreed, the following payment terms apply:

  • Custom AI Learning Platforms: 40% upon project initiation, 30% at milestone completion, 30% upon delivery
  • AI consultations and advisory services: Payment within 30 days of invoice
  • Ongoing educational projects: Monthly billing with a payment term of 30 days
  • AI platform maintenance and support: Quarterly billing with upfront payment

5. Refund Policy

AILearnEdge is committed to providing exceptional AI-powered educational services and maintaining transparent refund policies. Our refund policy reflects our understanding that educational platform projects require careful professional handling:

  • Service Cancellation by AILearnEdge: If we are unable to provide educational services for any reason within our control, clients will receive a full refund of unused platform fees.
  • Client Withdrawal Prior to Platform Commencement:
    • More than 14 days before scheduled platform start: Full refund minus a CHF 500 administrative fee
    • 7-14 days before platform start: 80% refund of unused platform fees
    • Less than 7 days before platform start: 60% refund of unused platform fees
  • Client Withdrawal After Platform Commencement:
    • Refund calculated based on completed work and resources allocated
    • All work completed to date will be billed at standard rates
    • AI platform and documentation transfer fees may apply
  • Special Circumstances: In cases of institutional emergencies or other extraordinary circumstances preventing platform completion, we will consider adjustments on a case-by-case basis with appropriate documentation.

All refund requests must be submitted in writing to platforms@AILearnEdge.com. Refunds will be processed within 15 business days and issued using the original payment method. We understand the importance of educational investment and handle all refund requests with care and professionalism.

6. Appointment Scheduling and Cancellation Conditions

Scheduled educational consultations and client meetings are important professional commitments. For cancellations or rescheduling by the client, the following guidelines apply:

  • Cancellation up to 48 hours before the appointment: free rescheduling
  • Cancellation 24-48 hours before the appointment: 50% of the consultation fee
  • Cancellation less than 24 hours before the appointment: 75% of the consultation fee
  • No-show without notification: 100% of the consultation fee

In exceptional circumstances (such as serious illness with documentation), we strive for accommodating solutions. AILearnEdge reserves the right to reschedule appointments for important educational reasons. In this case, the client will not incur any costs.

7. Client Cooperation and Responsibilities

The success of our AI educational representation depends significantly on the client's cooperation and timely provision of information. The client therefore commits to:

  • Provide all information necessary for AI platform development completely and truthfully
  • Respond promptly to requests for educational documentation and information
  • For institutional clients: ensure authorized representatives have decision-making authority
  • Provide feedback to enable effective AI platform development
  • Maintain confidentiality regarding AI strategies and sensitive educational information

8. Confidentiality and Professional Privilege

AILearnEdge is committed to the highest level of confidentiality regarding all client information and educational matters. This educational-client privilege applies indefinitely beyond the termination of our educational relationship. We treat all client information with the deepest respect and do not share it with third parties without express consent or legal obligation. The collection and processing of personal data takes place in accordance with our Privacy Policy and applicable data protection regulations.

9. Educational Documents and Property Rights

All educational documents, AI research, and materials created by AILearnEdge remain the property of the client upon full payment of fees. The client receives full ownership rights to all work product created specifically for their educational matter. AILearnEdge retains the right to maintain copies for professional records and potential future reference. Sharing of client documents or AI strategies with others requires express written consent from the client.

10. Testimonials and Educational References

AILearnEdge values client testimonials and educational success stories, but respects client privacy above all. The use of client names, educational details, or specific outcomes for marketing purposes always requires express written consent from the client. At the client's request, specific confidentiality agreements can be made to regulate this point in more detail. Professional references may be provided with client permission.

11. Liability and Educational Disclaimer

AILearnEdge provides AI educational services with the utmost care and to the best of our professional knowledge and expertise. However, we cannot guarantee specific educational outcomes, as learning matters are influenced by many factors including institutional decisions, learner engagement, and evolving AI technologies. Our liability is limited to professional negligence and malpractice as governed by Swiss educational regulations. Professional liability insurance is maintained as required by professional standards.

12. Term and Engagement Completion

For ongoing educational relationships, the term and termination procedures are based on individual platform agreements. Unless otherwise agreed, either party may terminate the relationship with reasonable written notice. Both parties reserve the right to terminate the relationship for important professional reasons. Termination requires written form and professional acknowledgment of platform transfer procedures.

13. Final Provisions

Should individual provisions of these Terms and Conditions be invalid or unenforceable, the validity of the remaining provisions shall remain unaffected. An effective provision that comes closest to the legal purpose of the invalid provision shall replace the invalid provision. Changes or additions to these Terms and Conditions must be in writing. Swiss law applies exclusively. The place of jurisdiction is Zürich, Switzerland, insofar as legally permissible.